I am posting this here, in case others may find it useful or may have their experience to share. My employment ends at LAGCC on June 30, 2021 and will not be employed at any other CUNY colleges. I am a graduate of Queens College so I had my CUNYFirst ID before working at LAGCC and life-time Queens College email. I created the NSD OER site(https://lagccnsdoer.commons.gc.cuny.edu/) with my LAGCC email and have been the lead administrator. There are others who I have added as administrators and we have added many other editors. I have also created some other sites on the Commons.

For all the sites that I have created:

1. What happens to my access once my employment ends? Will it be automatic and when will it take place?
2. As an alumni of Queens College, can I still maintain the sites that I have created? If so, do I just change the email used to the Queens college email or some other?

For the NSD OER site:

1. We have a new lead administrator selected and I plan to change the email for the administrator on the site to the new lead administrator. Is there anything else I should know or do?
2. What happens to the reusable blocks and pages that I have authored? Do the other administrators have the same rights as I with regard to them, so they can modify my reusable blocks and pages?

There may be other things that I should know or do to terminate and transition the site, so if you have a checklist or some documentation that would be much appreciated. Thank you.

Van

Van Bich T Tran

Open Educational Resources and Open Access Adjunct Librarian

Library Department

La Guardia Community College

vtran@lagcc.cuny.edu<mailto:vtran@lagcc.cuny.edu>

718-482-7613

31-10 Thomson Avenue, Room E201-Faculty Suite

Long Island City, NY 11101?

I am posting this here, in case others may find it useful or may have their experience to share. My employment ends at LAGCC on June 30, 2021 and will not be employed at any other CUNY colleges. I am a graduate of Queens College so I had my CUNYFirst ID before working at LAGCC and life-time Queens College email. I created the NSD OER site(https://lagccnsdoer.commons.gc.cuny.edu/) with my LAGCC email and have been the lead administrator. There are others who I have added as administrators and we have added many other editors. I have also created some other sites on the Commons.

For all the sites that I have created:

1. What happens to my access once my employment ends? Will it be automatic and when will it take place?
2. As an alumni of Queens College, can I still maintain the sites that I have created? If so, do I just change the email used to the Queens college email or some other?

For the NSD OER site:

1. We have a new lead administrator selected and I plan to change the email for the administrator on the site to the new lead administrator. Is there anything else I should know or do?
2. What happens to the reusable blocks and pages that I have authored? Do the other administrators have the same rights as I with regard to them, so they can modify my reusable blocks and pages?

There may be other things that I should know or do to terminate and transition the site, so if you have a checklist or some documentation that would be much appreciated. Thank you.

Van

Van Bich T Tran

Open Educational Resources and Open Access Adjunct Librarian

Library Department

La Guardia Community College

vtran@lagcc.cuny.edu<mailto:vtran@lagcc.cuny.edu>

718-482-7613

31-10 Thomson Avenue, Room E201-Faculty Suite

Long Island City, NY 11101?

[Matthew K. Gold (he/him)]

Dear Van,

Sorry to hear that you are leaving CUNY — thank you for all that you have
contributed to the Commons!!

We do not delete accounts unless asked to by users, and even then our
preference is for users to delete their own accounts if possible.

What this means is that you will retain full access to your sites, and to
your Commons account, after you leave CUNY. If your account is currently
associated with a CUNY email address, you should change it to something you
can access after that email address no longer works.

You can also make other changes to your sites (ie, adding additional
admins) before you leave if you want. Rather than just adding a new email
address, I would invite the new administrator to the site and assign them
the admin role. They should then be able to make changes to content blocks
you have authored.

Info on deleting accounts:

How Do I Delete My Account?

Info on changing your email address:

Changing Your Commons Email Address

Invite others to a site:

Invite Others to Join a Group or Site

Please let us know whether you have any other questions.

best,

Matt
Director, CUNY Academic Commons